General statement of handling policies
The Wildlife Justice Commission respects your privacy and we strongly believe in protecting the integrity and privacy of personal data gathered from our activities with individuals, stakeholders and supporters, job applicants as well as visitors to our website. For the purposes of the General Data Protection Regulation (GDPR) and any subsequent or complementary Dutch legislation, the Data Controller is Stichting Wildlife Justice Commission, address: Johan de Wittlaan 7, 2517 JR The Hague, The Netherlands.
This policy sets out to demonstrate our commitment to preserving your privacy and safeguarding any personal data you provide to us and/or are accessed by us.
This policy explains why we collect personal data about individuals and how we use it. It also explains the legal basis for this and the rights you have regarding the way your personal data is used.
We may change this Policy from time to time. If we make any significant changes, we will advertise this on the website or contact you directly with the information.
What personal data do we collect?
The Wildlife Justice Commission collects different categories of personal data, these being:
- Name and address details (name, address, place of residence);
- Occupational details (work place, work address);
- Phone number;
- E-mail address;
- Job title;
- Information collected through cookies and similar technologies such as your IP address;
- If you apply for a job with us, details related to your application such as your employment and education history and CV;
- If you donate to us and provide your credit/debit card or bank account information, it will be encrypted using SSL technology. We do not store those details on our servers but use third-party credit card processing services.
How do we collect your personal data?
We may collect personal data from you whenever you contact us or have any involvement with us, including:
- Visit our website (See our cookies policy);
- Donate to us or fundraise for us;
- Enquire about our activities or services;
- Sign up to receive news about our activities;
- Post content on our website or social media channels;
- Apply for a job with us;
- Participate in our events or meetings and provide us with your data; and
- Contact us in any way, including online or via e-mail, phone, SMS, social media or post.
Why do we process your personal data?
We will use your personal data in a number of ways. The table below sets out each of the purposes for the personal data processing and the corresponding legal basis.
|Providing you with the information or services you have asked for.||We need it to provide the customer support and operate the services you have asked for (Article 6(1)(f), GDPR); and/or|
|Replying to your information requests.||We need it to provide the customer support and operate the services you have asked for (Article 6(1)(f), GDPR); and/or|
|Asking you for a donation or to upgrade your current donation and manage the payment of those.||We need to process the data to operate the services (Article 6(1)(f), GDPR).|
|When necessary for carrying out our obligations under any contract between us.||To be able to manage and perform the contract with the individual (Article 6(1)(b), GDPR).|
|Maintaining our organisational records and ensuring we know how you prefer to be contacted.||The Wildlife Justice Commission has a legitimate interest to manage its business and to ensure that all investigations and proceedings are managed efficiently and effectively (Article 6(1)(f), GDPR).|
|Analysing the operation of our website and analysing your website behaviour to improve the website and social media channels.||The Wildlife Justice Commission has a legitimate interest to ensure the proper functioning of its website (Article 6(1)(f), GDPR)|
|Processing job applications and enquiries for employment/internship.||Art. 6.1 (f) GDPR: necessary for the purposes of the legitimate interests pursued by the controller or by a third party|
|Requesting participation in surveys that we may carry out for market research.||Art. 6.1 (a) GDPR: the data subject has given consent to the processing of his or her personal data for one or more specific purposes|
|Inviting you to events or promotions we may organise, where we have your consent to do so. If you wish to stop receiving marketing or market research communications from us you can unsubscribe via the link at the bottom of the relevant marketing email or contact us using the contact details below.||The Wildlife Justice Commission has a legitimate interest to manage its business and to ensure that all investigations and proceedings are managed efficiently and effectively (Article 6(1)(f), GDPR).|
The Wildlife Justice Commission may have a legal obligation to do so (Article 6(1)(c), GDPR).
|Carrying out audits and investigations, and to investigate and resolve complaints, grievances or misconduct.||The Wildlife Justice Commission has a legitimate interest to manage its business and to ensure that all investigations and proceedings are managed efficiently and effectively (Article 6(1)(f), GDPR).|
The Wildlife Justice Commission may have a legal obligation to do so (Article 6(1)(c), GDPR).
|If it is necessary to protect, defend or enforce legal rights.||Processing is necessary for the establishment, exercise or defence of legal claims (Article 9 (2)(f), GDPR).|
|If we have identified a necessity to use personal data in order to pursue our legitimate interest in accordance with our mission.||The Wildlife Justice Commission has a legitimate interest to manage its business and to ensure that all investigations and proceedings are managed efficiently and effectively (Article 6(1)(f), GDPR).|
Your Right to Object
Please note that you have a right to object to the processing of your personal data where that processing is carried out for the Wildlife Justice Commission’s legitimate interests. Please note however that the Wildlife Justice Commission may not be able to fulfil this request in all instances.
We typically do not process any special category (sensitive) personal data for any of the above purposes. However, when we do, we only do so in compliance with applicable law, such as with your explicit consent.
Where we require your personal data to provide services to you under contract or for other legal requirements, a failure to provide this information may mean we are unable to execute the contract or continue providing services to you. We will tell you when we ask for your personal data whether it is a statutory or contractual requirement to give us the personal data and the consequences of not providing such personal data.
Do we share your personal data with any other organisations or individuals?
We do not share personal data with other charities or organisations for marketing or fundraising purposes.
Personal data may be disclosed to the extent necessary for the above purposes to the following recipients:
- Consultants, third party service providers and professional advisors;
- Independent public accountants and auditors, authorized representatives of internal control functions such as, audit, legal and/or corporate security;
- Local tax authorities and any governmental or administrative body where WJC determines that it is necessary or desirable in order to comply with applicable laws, court orders, or government regulations, or where this is in the legitimate interest of WJC or a third party, or to defend legal rights; and
- A third party that is looking to acquire or does acquire all or part of the assets or stock of the Wildlife Justice Commission, or that succeeds in carrying on all or a part of the business of the Wildlife Justice Commission or services provided to or by it whether by merger, acquisition, re-organisation, outsourcing, insourcing or otherwise.
How you can access and correct your personal data that we hold?
You have the right to access and receive a copy of your personal data. To make a request, please contact us via e- mail at firstname.lastname@example.org.
In relation to the GDPR, you also have the following rights:
- To request rectification of data that are inaccurate or out of date;
- To erasure of your data (known as the “right to be forgotten”);
- To object (where we process your personal data for our legitimate interests or for direct marketing purposes);
- To restrict the way in which we are dealing with and using your data;
- To request that your personal data be provided to you or a third party in a structured, commonly used and machine-readable format and for such data to be transmitted to another organisation (known as the “right to portability”);
- To lodge a complaint with a competent supervisory authority.
All these rights are subject to certain safeguards and limits or exemptions. To exercise any of these rights, contact us in writing at email@example.com. We may ask for additional information necessary to confirm your identity and process the request before processing the request in full.
You may unsubscribe from our marketing lists at any time by sending an e-mail to firstname.lastname@example.org or by clicking the unsubscribe link in the communication.
The Wildlife Justice Commission will, for the above listed purposes, transfer Employee Personal Data recipients as referred to above, that are located in countries outside the European Economic Area (“EEA”) including in the U.S., and which are not considered to provide an adequate level of data protection.
Personal data will only be transferred from the EEA to a recipient in a country which is not considered to provide an adequate level of data protection when the transfer is in compliance with applicable law.
Where the Wildlife Justice Commission transfers personal data outside the EEA to a non-adequate jurisdiction, the Wildlife Justice Commission will enter into Standard Contractual Clauses with the recipient or seek assurances from the recipient that they have Binding Corporate Rules in place. You can request further information on the data transfer solutions relied upon by using the contact details below.
We retain your information for as long as necessary to pursue the purposes outlined above or longer where necessary or required under applicable law. Further information in relation to the specific retention periods are available on request using the contact details below.
This policy may be changed from time to time. If we make any significant changes, we will advertise this on our website or contact you directly with the information.
Please check this policy each time you consider giving your personal data to us.
Do You Have Additional Questions?
Last Updated: 3 March 2021